CIVITAS Suite — The Operating System for Organizations

CIVITAS is based on 15 modules developed and tested in production at Kulturhaus Bortfeld e.V.

Built by practitioners for practitioners

Making organizational work enjoyable again

One platform for everything: Governance, operations, communication, and finance — legally compliant, transparent, and easy to use.

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Document board decisions legally secure

Automatic logging of all votes with audit trail and PDF export

Legal certainty and transparent organization history at the push of a button

📅

Manage appointments and resources without conflicts

Intelligent room and resource booking with automatic conflict checking

More time for organizational work instead of administration

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Process membership fees fully automatically

Create and process SEPA direct debits automatically

Constant liquidity without manual effort

Everything your organization needs — in one system

No more separate tools. No data silos. No interface problems.

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Legally Secure Governance

Board work according to German association law — automatically documented and traceable at any time.

Decision minutes with digital audit trail
Voting workflows (open, secret, circular resolutions)
Automatic deadline monitoring
PDF export for audits

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Intelligent Appointment Management

Rooms and resources always optimally used — without double bookings or conflicts.

Automatic conflict checking for bookings
Public and internal events
iCal integration for all calendars
Approval workflows

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Effective Communication

Reach all members — without information getting lost.

Team mentions for targeted notifications
Centralized notification management
Project coordination with tasks
Markdown support for documentation

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Automated Financial Management

Fee collection and membership management — without manual effort.

Fully automatic SEPA direct debits
Intelligent membership fee management
Central membership database
Newsletters and circulars

Why CIVITAS?

Transparency, security, and full control over your organizational data.

✅ Open source instead of vendor lock-in — Based on Odoo Community Edition

✅ GDPR compliant from the start — German servers, full compliance

✅ Install only what you need — Modular and expandable at any time

✅ Perfect for German association law — Localization for Germany

✅ Integration instead of silo solution — API-First Architecture

✅ Professional support guaranteed — By Syntax & Sabotage

The Operating System for Organizations